A recent article by Liz Farmer in Governing Magazine highlights a Special Report on State Purchasing. The report summarizes an assessment conducted by Governing Magazine of 39 state procurement operations. One telling conclusion – the top 5 performers have all embarked on eProcurement initiatives over the past decade.
The survey data and correlation to performance comes as no surprise. The magnitude of opportunity that exists for proper and progressive public procurement is truly only achievable if eProcurement technology is readily available to support operations and a strategic focus. Without technology, it’s back to the days of trying to track down requisitions that an internal customer “swears” was dropped off at the procurement office. Or perhaps, negotiating blindly because the organization lacks any spend visibility. Or, another scenario…customers purchasing products/services as needed and processing invoices for payment and forgoing proper procurement processes consisting of a requisition/purchase order, competition, or a contract order from existing contract.
Each of these activities is an example of life without technology. As Liz Farmer also states in the article “purchasing is in the heart of almost everything government does.” If you’re currently an active procurement professional, policy maker, or C-level management – take the time to learn where your organization ranks in procurement technology performance – as it directly impacts the delivery of critical, cost effective government services for constituents.
More than one thousand public procurement professionals will gather once again at the largest educational event in North America, and if you have not made plans to attend, now is the time.
Join Procurement Professionals from all over the country from August 21st to the 24th in National Harbor, Maryland for the NIGP Forum 2016.
10 Reasons to Attend
- #1 Public Procurement Event of the Year
- Connect with 950+ colleagues
- Attend 60+ educational sessions
- Visit 200+ suppliers at the Products Expo
- Earn up to 18 contact hours
- Bring back an infinite number of ideas and solutions that will positively impact your agency and your community
- Grow your skills through educational workshops & in-depth seminars
- Learn from subject matter experts in the procurement field by attending relevant, real-world educational workshops
- Address key procurement trends and dynamics facing governments today
- CONNECT WITH PROCUREMENT COMMUNITIES
One of the top five IT priorities for both city and county agencies in 2016 – even ahead of budget and cost control efforts – is to support open government and transparency.
Procurement will play a key role in achieving this goal. As Periscope Holdings’ Jean Clark recently noted, procurement is not a solely transactional function. It’s a complex and strategic division with widespread visibility into product and service expenditures across the entirety of an organization. There are synergies between IT’s prioritization of transaction processing, benchmarking, and project management technologies and the CIO’s focus on creating a more open data environment. And procurement technologies are uniquely positioned to satisfy all the requirements.
For example, best of breed eProcurement solutions – by design – simultaneously provide suppliers with open access to public sector procurement opportunities and allow for more effective data mining by cities, counties, and higher education institutes throughout all stages of the procurement process. Need to be transparent about how much you’re spending – and on what? With the right eProcurement software in place, you’ll have all the necessary tools for fast, simplistic collection and translation of that data. But, if utilized properly, eProcurement solutions can also complement ERP systems to simplify measurement processes and expand reporting capabilities across multiple departments without a lot of additional investment.
Right now, procurement professionals have an opportunity to elevate their contribution to the organization beyond tactical contract management. Procurement tools – and procurement administrators’ ability to collect and translate bigger-picture data – can serve multiple roles within business processes if leveraged properly. The goal is to increase awareness of procurement’s capabilities with C-level leaders. Then leaders can make a proactive effort to solidify procurement’s voice in the creation of open government/data/transparency best practices.
Find out how Periscope Holdings can help you extract more value from your procurement processes and give new purpose to your software investments this year to support your organization’s CIO and IT priorities.
Email Jean Clark at firstname.lastname@example.org
Ensure Compliance, Mitigate Risk & Keep Your Team Accountable
Contract Lifecycle Management does more than just track the cycle of a contract, it provides a powerful way to obtain a comprehensive understanding of spend across the enterprise and identify vendors that will enable savings. Our webinar on November 17th 2015 will discuss how to put Contract Lifecycle Management at your fingertips to reduce time, save money, keep your team accountable, and always be assured that what is agreed to is in line with corporate objectives and policies.
Whether you are a procurement professional or a supplier for the public sector, it is important to have a strong relationship with your counterpart. The NIGP Business Council, of which Periscope Holdings is a member, authored the Healthy Supplier Relationship Guide in support of NIGP and the public procurement profession by the sharing of resources and collaboration of expertise. The Healthy Supplier Relationship Guide provides best practice ideas and practices for both procurement practitioners and suppliers to improve and elevate the value and effectiveness of buyer-seller relationships. The Guide focuses on three key components of the procurement cycle; non-contract relations and activities, competitive solicitation activities, and contract holder interactions. Such concepts as development of a communications plan, market survey development and completion, conduct of procurement fairs, and award de-briefings with unsuccessful offerors are just some of the tangible, practical ideas that can be put into action.
Take some time to read the Healthy Supplier Relationship to improve your procurement or selling practices in the public sector.
Healthy Supplier Relationship Guide